Automation is not the only distinguishing factor in call center these days, but it has now become the most important need in making a customer service more successful. Among all the tools, an Interactive Voice Response (IVR) mechanism is the most important and reliable call center software solution. This is basically an inbound solution that enables your customers to approach the organization for more help or support amongst other solutions. The users can simply take the help of a dial pad or get support via speech recognition system.
An IVR system helps reduces the costs and offer more reliability and productivity while automating your customer interactions. IVR is a pre-recorded message or can also be programmed in such a way that can transfer your call to live agents for further support.
Automation of operations:
With IVR, your call center agents do not need to deal with monotonous activities. You can simply automate your callers by allowing them to self-serve and get the detailed information to solve the queries. This makes your agents prioritize their customers and help them serve in a more efficient manner.
Increase inbound call capacity:
Interactive Voice Response empower your business to handle the bulk amount of call volumes. The inbound calls are directly routed to the relevant department or call center agent who is well equipped to tackle the issue. Even if the user has to wait in the queue, then still the waiting time is quite shorter as compared to the cases where IVR is not being used.
First call resolution:
An IVR system with the combination of its smartest routing features ensures that your customers are going to connect with the relevant agent in their very first attempt. It reduces the time taken to communicate with several agents in which the call passed around to different agents; the queries can be resolved quickly with the minimum waiting time and also lead to higher customer satisfaction.
Increase customer satisfaction:
If your customers are able to get a good answer to their concern in the first attempt, then it will not only leave a best first impression, but it will also help you in building a perfect relationship with that customer. The longer your customer has to wait or if he is passed around to different agents, he will feel more irritated and may disconnect the call without talking to an agent. Thus, with an IVR system, the customers can simply solve their concerns on their own which can make them feel more confident, independent and satisfied.
Reducing human errors:
By deploying an IVR system, the call centers or companies can even eliminate the need of customer support agent or the receptionist who was responsible to route the calls to the right department- which automatically reduces human error. Furthermore, choosing IVR software is quite easy to scale-up without the considerable increase in the cost.
There are many call centers and large-scale companies which are using IVR software to streamline their workflow. There are still many organizations who have not integrated IVR software with their current inbound solution. If you are looking for more details about IVR system integration, you can also choose VoIP Terminator where professional people can help you with every complicated feature.